17/December/2007:

New Template, to use for the Application of Institution from Non COST countries wishing to join your Action.

When an Institution from a Non COST country wishes to join your Action, please submit this form to the COST ICT Science Officer for review, along with a letter from the Institution expressing the wish to join your Action.

Sophie Beaubron. ICT Administrative Officer

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You may be aware that under the Near Neighbours scheme, researchers from formally approved institutions from non-COST countries can have their travel and subsistence cost directly reimbursed by the COST Office when attending an Action meeting.

Please refer to Section 11 of the COST Vademecum for further information, at www.cost.esf.org/guidelines.

Under section 11.3 you can read:

“When supporting scientists from Near Neighbour countries reimbursements can be made by the COST Office within the limits of the financial rules and conditions for COST reimbursements and subject to available funds. The procedure is the same as for other participants in COST meetings.”

And under section 11.5:

“a) Near neighbours: a sum of 100.000 € has been set aside for this subinstrument. The funding is coming from the COST Actions budget line.”

This is a limited budget, and funding will be allocated on a “1^st come, 1^st served” basis.

In order to access this fund, you will need to inform me BEFORE the meeting of your intention, with the following information:

-          name of the participant

-          name of the institution

-          copy of the invitation sent by the MC Chair

I will then review the funding available from this budget line, and if funding is available, I will send a Travel Claim to the participant (with you in cc). The participant needs to register at www.cost.esf.org/registration if not already done, and to send me the filled Travel Claim, with all the receipts, after the meeting.

Thank you for your cooperation.

Best regards,

Sophie Beaubron
ICT Administrative Officer
COST Office